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Best Practices for Securing Business Email in Any Industry Sector

While making sure that a comprehensive, reputable business email security solution is in place is the single most effective way to prevent a successful cyberattack and should be organizations’ first priority when it comes to securing email accounts, there are other best practices that administrators, employees and users should engage in to mitigate email risk. They include:

  • Check for spelling and grammatical errors which can indicate that an email is fraudulent or malicious. Also, be on the lookout for suspicious subject lines and signatures.
  • If an email appears strange in any way, make a phone call to the sender to confirm the legitimacy of the email.
  • If you receive an email from a source you know but it seems suspicious, contact that source with a new email, rather than just hitting reply.
  • Verify shared links to ensure that they do not lead to fraudulent websites or malicious code.
  • Scan all attachments for viruses or dangerous code.
  • Make sure your OS is patched and updated - this reduces the chance of security vulnerabilities existing that attackers could exploit.
  • Back up your files frequently and automatically and protect the back-ups you create. This won’t prevent a ransomware attack, but it can reduce the damage caused by one. Be aware that backups are not foolproof - ransomware may sit idle for weeks until it is triggered, potentially destroying backups.
  • Think before you act! Take time to thoroughly evaluate each email you receive before interacting with it in any way. 

Interested in learning more about the benefits of choosing Guardian Digital to secure your business email? Speak with a security expert today.

What market does your business serve? What are you currently doing to secure your business email? Our experts are here to help - we would love to hear from you and assist in securing your users and key business assets heading into 2022.

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